Office 365 feature comparison chart all plans

Office 365 feature comparison chart all plans
(All in one Place)

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This is an updated version of a popular blogpost that I posted in January 2013. It turned out to be one of the most visited posts and it still is (This one). This time I have updated the feature comparison list to show what is included in the different Office 365 plans and subscription levels that are available. It is not easy to find the information when you are looking to buy just the right plan for your organization.
My primary goal with this post is to again make it just a little bit easier to find what feature is included in what plan, what functionality is avaiable in which plan and most importantly, where is SharePoint Online included? 😉

The complete Office 365 subscription plan comparison list

(Remember that the content in every license plan can be subject to change at any time)

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Menu
Office 365 Services	SharePoint Online, Exchange…
Office Applications	Word, Excel…
Enterprise Value	Funtionality for the Enterprise
SharePoint Online Developer features	Developer features that are supported
IT Professional features	Advanced features,
Content features	Document management, content in general
Insights features (BI)	Business Intelligence features
Search features	To-Be-Added
Sites features	To-Be-Added
Social features	To-Be-Added
Credit and reference links

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Office 365 Services

Office 365 Service	Office Professional Plus 2013	Office 365 ProPlus	Office 365 Business Essentials	Office 365 Business Premium	Office 365 Enterprise E1 Office 365 Education E1 Office 365 Government E1	Office 365 Enterprise E3 Office 365 Education E3 Office 365 Government E3	Office 365 Enterprise E4 Office 365 Education E4 Office 365 Government E4	Office 365 Enterprise K1 Office 365 Government K1
Office 365 Platform	No	No	Yes	Yes	Yes	Yes	Yes	Yes
Exchange Online	No	No	Yes	Yes	Yes	Yes	Yes	Yes
SharePoint Online	No	No	Yes	Yes	Yes	Yes	Yes	Yes
OneDrive for Business	No	Yes	Yes	Yes	Yes	Yes	Yes	No
Skype for Business Online	No	No	Yes	Yes	Yes	Yes	Yes	No
Office Online	No	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Office 365 ProPlus	No	Yes	No	No	No	Yes	Yes	No
Office 365 Business	No	Yes	No	Yes	No	No	No	No
Project Online	No	No	No 1	No 1	No 1	No 1	No 1	No 1
Yammer Enterprise	No	No	Yes	Yes	Yes 2	Yes 2	Yes 2	Yes 2
Azure Rights Management (RMS)4	No	No	No 3	No 3	No 3	Yes	Yes	No 3
Office Delve	No	No	Yes 5	Yes 5	Yes	Yes	Yes	No
Office 365 Groups	No	No	Yes	Yes	Yes	Yes	Yes	No
Office 365 Video	No	No	No	No	Yes 6	Yes 6	Yes 6	No

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Note:
1   Project Online is not included, but can be purchased as a separate add-on service.
2   Yammer Enterprise is not a component of Office 365 Government, but may be acquired at no cost as a standalone offer for each user licensed for Office 365 Government Plan E1, E3 and E4. This offer is currently limited to customers which purchase Office 365 Government under Enterprise Agreement and Enterprise Subscription Agreements.
3   Azure RMS is not included, but can be purchased as a separate add-on service.
4    To learn more about which RMS features are included with Office 365 plans, see Comparison of Rights Management Services (RMS) Offerings
5    Office Delve will become available for the Office 365 Business Essentials and Office 365 Business Premium plans in early 2015.
6    Office 365 Video is not available with the following plans: Office 365 Government E1, Office 365 Government E3, Office 365 Government E4

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Changing or mixing plans
As the needs of your organization change, you may need to change your Office 365 plan. You can switch from your current Office 365 subscription to another Office 365 subscription:
– In the same service family: For example, you can move from Office 365 Business Essentials to Office 365 Business Premium, or from Office 365 Enterprise E1 to Office 365 Enterprise E3.
– From a standalone plan: For example, you can move from Exchange Online Plan 1 to Office 365 Enterprise E1.
– To a different service family: For example, you can move from Office 365 Business Essentials to Office 365 Enterprise E3.
For information about how to change subscriptions, including how to move from a trial to a paid subscription, see Switch to a different Office 365 plan or subscription.

You can combine Enterprise, Business and standalone plans (e.g. Exchange Online Plan 1) within a single Office 365 account. However, existing limitations on the number of seats per plan do not change. For example, you can have up to 300 seats per plan on both Office 365 Business Essentials and Office 365 Business Premium, but an unlimited number of users on Exchange Online Plan 1. Education and Government plans cannot be combined with Enterprise, Business or standalone plans.

Office 365
Office Applications

Office Application	Office Professional Plus 2013	Office 365 ProPlus	Office 365 Business	Office 365 Business Essentials	Office 365 Business Premium	Office 365 Enterprise E1 Office 365 Education E1 Office 365 Government E1	Office 365 Enterprise E3 Office 365 Education E3 Office 365 Government E3	Office 365 Enterprise E4 Office 365 Education E4 Office 365 Government E4	Office 365 Enterprise K1Office 365 Government K1
Microsoft Word	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Microsoft Excel	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Microsoft PowerPoint	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Microsoft OneNote	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Microsoft Outlook	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Microsoft Publisher	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Microsoft Access	Yes	Yes	No	No	No	No	Yes	Yes	No
Skype for Business	Yes	Yes	Yes 1	Yes 1	Yes 1	Yes 1	Yes	Yes	Yes 1
Microsoft InfoPath	Yes	Yes	No	No	No	No	Yes	Yes	No
Windows 8 Apps	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	No
Office for Mac for Office 365	No	Yes	Yes	No	Yes	No	Yes	Yes	No
Office Mobile for iPad/iPhone	No	Yes	Yes	No	Yes	No	Yes	Yes	No
Office Mobile for Android	No	Yes	Yes	No	Yes	No	Yes	Yes	No
Office Mobile for Windows Phone	No	Yes	Yes	No	Yes	No	Yes	Yes	No

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Note:
1 Lync 2013 Basic is available for all customers. The Lync Basic desktop client is a locally installed application that provides presence, instant messaging and conferencing features for Office 365 plans that include Skype for Business Online. Office 365 ProPlus, Office 365 Enterprise E3 and Office 365 Enterprise E4 include the full Lync application, which include additional features including advanced telephony support, archiving & compliance features. A Skype for Business Online license must be assigned for each user. For more information on Lync Basic features, see Clients for Skype for Business Online.

Office 365
Enterprise Value

Enterprise Value	Office Professional Plus 2013	Office 365 ProPlus	Office 365 Business	Office 365 Business Essentials	Office 365 Business Premium	Office 365 Enterprise E1 Office 365 Education E1 Office 365 Government E1	Office 365 Enterprise E3 Office 365 Education E3 Office 365 Government E3	Office 365 Enterprise E4 Office 365 Education E4 Office 365 Government E4	Office 365 Enterprise K1Office 365 Government K1
5 installs per user on PC or Mac	No	Yes	Yes	No	Yes	No	Yes	Yes	No
Automated user account provisioning	N/A	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Multilingual user interface	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Client push deployment	Yes	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Client support for on-premises Exchange	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Client support for on-premises SharePoint	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Control of software updates	Yes	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Database Compare	Yes	Yes	No	No	No	No	Yes	Yes	No
Desktop virtualization	Yes	Yes	No	No	No	No	Yes	Yes	No
Excel Spreadsheet Compare	Yes	Yes	No	No	No	No	Yes	Yes	No
Excel Spreadsheet Inquire	Yes	Yes	No	No	No	No	Yes	Yes	No
Exchange Online and SharePoint Online Archiving and Compliance	Yes 1	Yes 1	No	No	No	No	Yes	Yes	No
Group Policy support	Yes	Yes	No	No	No	No	Yes	Yes	No
Information Rights Management using Azure RMS	No 2	No 2	No 2	No 2	No 2	No 2	Yes	Yes	No 2
Information Rights Management using Windows Server AD RMS	Yes 3	Yes 3	Yes 3	Yes 3	Yes 3	Yes 3	Yes 3	Yes 3	Yes 3
Office Add-in, ActiveX, and BHO support	Yes	Yes	No	No	No	No	Yes	Yes	No
OneNote client access to notebooks on SharePoint Server, SharePoint Online, OneDrive for Business, and Office 365	No	Yes	Yes	No	Yes	No	Yes	Yes	No
Office Telemetry	Yes	Yes	No	No	No	No	Yes	Yes	No
Offline support for client applications	Yes	Yes	Yes	No	Yes	No	Yes	Yes	No
Optimized side-by-side client installation	No	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Power Map for Excel	No 4	Yes	Yes	No	Yes	No	Yes	Yes	No
Power Pivot for Excel	Yes	Yes	No	No	No	No	Yes	Yes	No
Power Query for Excel	Yes	Yes	No	No	No	No	Yes	Yes	No
Power View for Excel	Yes	Yes	No	No	No	No	Yes	Yes	No
Roaming settings	Yes	Yes	Yes	No	Yes	Yes	Yes	Yes	Yes
Shared computer activation	No	Yes	No	No	No	No	Yes	Yes	No
Support for blocking cloud-based file storage	Yes	Yes	No	No	No	No	Yes	Yes	No
Version upgrades	No	Yes	Yes	No	Yes	No	Yes	Yes	No
Volume activation (KMS/MAK)	Yes	No	No	No	No	No	No	No	No

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Note:
1   Archiving and compliance features are supported with this version of Office, but the Exchange Online and SharePoint Online plans are not included and must be purchased separately or used with supported on-premises server equivalents.
2    Azure Rights Management (RMS) isn’t included but can be purchased as a separate add-on in order to enable the supported IRM features.
3   Windows Server AD RMS is an on-premises server that must be purchased and managed separately in order to enable the supported IRM features.
4   If you have Office Professional Plus 2013 or a standalone version of Excel 2013, you can download and use the Power Map Preview for Excel 2013 as an unsupported add-in.

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SharePoint Online
Developer features

SharePoint Online Developer feature	Office 365 Business Essentials	Office 365 Business Premium	Office 365 Enterprise E1 Office 365 Education E1 Office 365 Government E1	Office 365 Enterprise E3 Office 365 Education E3 Office 365 Government E3	Office 365 Enterprise E4 Office 365 Education E4 Office 365 Government E4	Office 365 Enterprise K1 Office 365 Government K1
Access Services	Yes	Yes	Yes 2	Yes 2	Yes 2	Yes 2
App Catalog (SharePoint)	Yes	Yes	Yes	Yes	Yes	Yes
App Deployment: Cloud-Hosted Apps	Yes	Yes	Yes	Yes	Yes	Yes
App Deployment: SharePoint-Hosted Apps	Yes	Yes	Yes	Yes	Yes	Yes
App Management Services	Yes	Yes	Yes	Yes	Yes	Yes
BCS: Alerts for External Lists	No	No	No	Yes	Yes	No
BCS: App Scoped External Content Types (ECTs)	No	No	No	Yes	Yes	No
BCS: Business Data Webparts	No	No	No	Yes	Yes	No
BCS: External List	No	No	No	Yes	Yes	No
BCS: OData connector	No	No	No	Yes	Yes	No
BCS: Profile Pages	No	No	No	No	No	No
BCS: Rich Client Integration	No	No	No	No	No	No
BCS: Secure Store Service	No	No	No	Yes	Yes	No
BCS: Tenant-level external data log	No	No	No	Yes	Yes	No
Browser-based customizations	Yes	Yes	Yes	Yes	Yes	Yes
Client Object Model (OM)	Yes	Yes	Yes	Yes	Yes	Yes
Client-side rendering (CSR)	Yes	Yes	Yes	Yes	Yes	Yes
Custom Site Definitions	No	No	No	No	No	No
Custom Site Provisioning	No	No	No	No	No	No
Developer Site	Yes	Yes	Yes	Yes	Yes	Yes
Forms Based Applications	Yes	Yes	Yes	Yes	Yes	Yes
Full-Trust Solutions	No	No	No	No	No	No
InfoPath Forms Services	No	No	No	Yes	Yes	Yes
JavaScript Object Model	Yes	Yes	Yes	Yes	Yes	Yes
List and Library APIs	Yes	Yes	Yes	Yes	Yes	Yes
Remote Event Receiver	Yes	Yes	Yes	Yes	Yes	Yes
REST API	Yes	Yes	Yes	Yes	Yes	Yes
Sandboxed Solutions	Yes	Yes	Yes	Yes	Yes	Yes
SharePoint Design Manager	Yes	Yes	Yes	Yes	Yes	Yes
SharePoint Designer	Yes	Yes	Yes	Yes	Yes	Yes
SharePoint Store	Yes	Yes	Yes	Yes	Yes	Yes
Workflow 2010 (.NET 3.5)	Yes	Yes	Yes	Yes	Yes	Yes
Workflow 2010 (out of the box)	Yes	Yes	Yes	Yes	Yes	Yes
Workflow 2013	Yes	Yes	Yes 1	Yes 1	Yes 1	Yes
Workload API: ECM APIs	Yes	Yes	Yes	Yes	Yes	Yes
Workload API: Search APIs	Yes	Yes	Yes	Yes	Yes	Yes
Workload API: Social APIs	Yes	Yes	Yes	Yes	Yes	Yes

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Note:1 Workflow 2013 is not yet available in Office 365 Government E1, Office 365 Government E3, or Office 365 Government E4 plans.
2 Access Services is currently not available for the following plans: Office 365 Government E1, Office 365 Government E3, Office 365 Government E4, Office 365 Government K1

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SharePoint Online
IT Professional features

SharePoint Online IT Professional features	Office 365 Business Essentials	Office 365 Business Premium	Office 365 Enterprise E1 Office 365 Education E1 Office 365 Government E1	Office 365 Enterprise E3 Office 365 Education E3 Office 365 Government E3	Office 365 Enterprise E4 Office 365 Education E4 Office 365 Government E4	Office 365 Enterprise K1 Office 365 Government K1
Active Directory Synchronization	Yes	Yes	Yes	Yes	Yes	Yes
Alternate Access Mapping (AAM)	No	No	No	No	No	No
Analytics Platform	Yes	Yes	Yes	Yes	Yes	Yes
Anti-malware protection	Yes	Yes	Yes	Yes	Yes	Yes
Claims-Based Authentication Support	No	No	No	No	No	No
Configuration Wizards	No	No	No	No	No	No
Deferred Site Collection upgrade	Yes	Yes	Yes	Yes	Yes	Yes
Distributed Cache	No	No	No	No	No	No
Data loss prevention	No	No	No	Yes	Yes	No
Encryption at rest	Yes	Yes	Yes	Yes	Yes	Yes
Host Header Site Collections	No	No	No	No	No	No
Improved Permissions Management	Yes	Yes	Yes	Yes	Yes	Yes
Improved Self-Service Site Creation	No	Yes	No	No	No	No
Managed Accounts	No	No	No	No	No	No
Minimal Download Strategy (MDS)	Yes	Yes	Yes	Yes	Yes	Yes
OAuth	Yes	Yes	Yes	Yes	Yes	Yes
Patch Management	No	No	No	No	No	No
Quota Templates	No	No	No	No	No	No
Read-Only Database Support	No	No	No	No	No	No
Remote BLOB Storage	No	No	No	No	No	No
Request Management	No	No	No	No	No	No
Request throttling	No	No	No	No	No	No
Resource throttling	No	No	No	No	No	No
Service Application Platform	Yes	Yes	Yes	Yes	Yes	Yes
SharePoint Health Analyzer	No	No	No	No	No	No
SharePoint admin center	Yes	Yes	Yes	Yes	Yes	No 1
Shredded Storage	Yes	Yes	Yes	Yes	Yes	Yes
Site Collection Compliance Policies	Yes	Yes	Yes	Yes	Yes	Yes
Site Collection Health Checks	Yes	Yes	Yes	Yes	Yes	Yes
State Service	No	No	No	No	No	No
Streamlined Central Administration	No	No	No	No	No	No
System Status Notifications	No	No	No	No	No	No
Unattached Content Database Recovery	No	No	No	No	No	No
Upgrade evaluation site collections	Yes	Yes	Yes	Yes	Yes	Yes
Usage Reporting and Logging	No	No	No	No	No	No
Windows PowerShell Support	Yes	Yes	Yes	Yes	Yes	Yes

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Note:1 Because Kiosk users can’t be administrators, tenants with Kiosk users need at least one Enterprise user to access the admin center.

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SharePoint Online Content Features

SharePoint Online Content features	Office 365 Business Essentials	Office 365 Business Premium	Office 365 Enterprise E1 Office 365 Education E1 Office 365 Government E1	Office 365 Enterprise E3 Office 365 Education E3 Office 365 Government E3	Office 365 Enterprise E4 Office 365 Education E4 Office 365 Government E4	Office 365 Enterprise K1 Office 365 Government K1
Accessibility Standards Support	Yes	Yes	Yes	Yes	Yes	Yes
Asset Library Enhancements/Video Support	Yes	Yes	Yes	Yes	Yes	Yes
Auditing	Yes	Yes	Yes	Yes	Yes	Yes
Auditing & Reporting (e.g. doc edits, policy edits, deletes)	Yes	Yes	Yes	Yes	Yes	Yes
Content Organizer	Yes	Yes	Yes	Yes	Yes	Yes
Design Manager	Yes	Yes	Yes	Yes	Yes	Yes
Document Sets	Yes	Yes	Yes	Yes	Yes	Yes
Document Translation in Word Online	Yes	Yes	Yes	Yes	Yes	Yes
eDiscovery Search	Yes 5	Yes 5	Yes 5	Yes 5	Yes 5	Yes 5
eDiscovery Hold	No 5	No 5	No 5	Yes 5	Yes 5	No 5
eDiscovery Export	No 5	No 5	No 5	Yes 5	Yes 5	No 5
Email enabled lists and libraries	No	No	No	No	No	No
External Sharing: External Access	Yes	Yes	Yes	Yes	Yes	Yes
External Sharing: Guest Link	Yes	Yes	Yes	Yes	Yes	Yes
Folder Sync	Yes1	Yes1	Yes1	Yes	Yes	Yes2
IRM using Azure Rights Management	No3	No3	No3	Yes	Yes	No 3 4
IRM using Windows Server AD RMS	No	No	No	No	No	No
Managed Metadata Service	Yes	Yes	Yes	Yes	Yes	Yes
Metadata-driven Navigation	Yes	Yes	Yes	Yes	Yes	Yes
Multi-stage Disposition	Yes	Yes	Yes	Yes	Yes	Yes
Office Online (create/edit)	Yes	Yes	Yes	Yes	Yes	Yes
Office Online (view)	Yes	Yes	Yes	Yes	Yes	Yes
Office Web Apps Server integration	No	No	No	No	No	No
PowerPoint Automation Services	No	No	No	No	No	No
Preservation hold library	No	No	No	Yes	Yes	No
Quick Edit	Yes	Yes	Yes	Yes	Yes	No
Records management	Yes	Yes	Yes	Yes	Yes	Yes
Recycle Bin (SharePoint admin center)	Yes	Yes	Yes	Yes	Yes	No
Recycle Bin (site collection)	Yes	Yes	Yes	Yes	Yes	No
Related Items	Yes	Yes	Yes	Yes	Yes	Yes
Rich Media Management	Yes	Yes	Yes	Yes	Yes	Yes
Shared Content Types	Yes	Yes	Yes	Yes	Yes	Yes
SharePoint Translation Services	Yes	Yes	Yes	Yes	Yes	Yes
Site mailbox	Yes	Yes	Yes	Yes	Yes	No
Surveys	Yes	Yes	Yes	Yes	Yes	Yes
Unique Document IDs	Yes	Yes	Yes	Yes	Yes	Yes
Video Search	No	No	No	Yes	Yes	No
WCM: Analytics	Yes	Yes	Yes	Yes	Yes	Yes
WCM: Catalog	No	No	No	Yes	Yes	No
WCM: Category page and catalog item page	No	No	No	Yes	Yes	No
WCM: Search web parts	No	No	No	Yes	Yes	No
WCM: Cross-Site Publishing	No	No	No	Yes	Yes	No
WCM: Designer Tools	Yes	Yes	Yes	Yes	Yes	Yes
WCM: Faceted navigation	No	No	No	Yes 6	Yes 6	No
WCM: Image Renditions	Yes	Yes	Yes	Yes	Yes	Yes
WCM: Managed navigation	Yes	Yes	Yes	Yes	Yes	Yes
WCM: Mobile and Device Rendering	Yes	Yes	Yes	Yes	Yes	Yes
WCM: Multiple Domains	No	No	No	No	No	No
WCM: Recommendations	Yes	Yes	Yes	Yes	Yes	Yes
WCM: Search Engine Optimizations (SEO)	Yes	Yes	Yes	Yes	Yes	Yes
Word Automation Services	No	No	No	No	No	No

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Note:

1   To use folder sync, you must have Office 2013 (Standard or Professional edition) or an Office 365 subscription that includes Office applications. Office 365 Business Essentials, Office 365 Enterprise E1, Office 365 Education E1, and Office 365 Government E1 plans don’t include subscriptions to Office 2013. However, you can use folder sync if you have Office 2013 installed and subscribe to one of these plans.
2   Kiosk accounts have limited OneDrive for Business functionality. Kiosk customers can use the OneDrive for Business folder sync client application to sync team site document libraries with a shared computer and access documents offline. But kiosk accounts do not include a OneDrive for Business Personal Site, so they do not benefit from a OneDrive for Business personal library with 1 TB of online storage.
3    Azure Rights Management (RMS) is not included, but can be purchased as a separate add-in order to enable supported IRM features.
4   Because Kiosk users can’t be administrators, tenants with Kiosk users need at least one Enterprise user to access the admin center.
5   When you use eDiscovery features, the licensing requirement for a plan that permits that feature applies to all end users that are part of the eDiscovery action (Search, Hold, Export).
6   Authenticated SharePoint Online users can access private site collections with faceted navigation.

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SharePoint Online Insights Features

SharePoint Online Insights features	Office 365 Business Essentials	Office 365 Business Premium	Office 365 Enterprise E1 Office 365 Education E1 Office 365 Government E1	Office 365 Enterprise E3 Office 365 Education E3 Office 365 Government E3	Office 365 Enterprise E4 Office 365 Education E4 Office 365 Government E4	Office 365 Enterprise K1 Office 365 Government K1
Business Intelligence Center	No	No	No	Yes	Yes	No
Calculated Measures and Members	No	No	No	Yes	Yes	No
Data Connection Library	No	No	No	Yes	Yes	No
Decoupled PivotTables and PivotCharts	No	No	No	Yes	Yes	No
Excel Services	No	No	No	Yes	Yes	No
Field list and Field Support	No	No	No	Yes	Yes	No
Filter Enhancements	No	No	No	Yes	Yes	No
Filter Search	No	No	No	Yes	Yes	No
PerformancePoint Services	No	No	No	No	No	No
PerformancePoint Services (PPS) Dashboard Migration	No	No	No	No	No	No
Power View for Excel in SharePoint	No	No	No	Yes	Yes	No
Power Pivot for Excel in SharePoint	No	No	No	Yes	Yes	No
Quick Explore	No	No	No	Yes	Yes	No
Scorecards & Dashboards	Yes 1	Yes 1	Yes 1	Yes 1	Yes 1	Yes 1
SQL Server Reporting Services (SSRS) Integrated Mode	No	No	No	No	No	No
Timeline Slicer	No	No	No	Yes	Yes	No
Visio Services	No	No	No	Yes	Yes	No

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Note:

1 Scorecards & Dashboards are not available for the following plans: Office 365 Education E1, Office 365 Education E3, Office 365 Education E4, Office 365 Government E1, Office 365 Government E3, Office 365 Government E4, Office 365 Government K1

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Credits

Myself, I get all the credit this time! 🙂

References

Office 365 Plan Options
https://technet.microsoft.com/en-us/library/office-365-plan-options.aspx
Office Applications Service Description
https://technet.microsoft.com/en-us/library/office-applications-service-description.aspx
Comparison of Rights Management Services (RMS) Offerings
https://technet.microsoft.com/en-us/dn858608 ‘ _________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – First release for select users

First release can now be offered to a select group of users!

(Including a funny mistake by a Microsoft developer)

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Life made even simpler for the admins

First release has until now been something that you do not want to enable in a production tenant for the organization, because the impact can be to big with untested changes and additions made regularly.
The common option for the administrator thirsting for knowledge has been to create an evaluation tenant and enable First Release there.
Cumbersome and difficult…is what that was!
A drawback has also been that you could not test anything with the real users, real data or real life scenarios.

No more so, now, the option to enable First Release for only selected users are available.

This is how you do it:

1. Log into your tenants Admin portal: https://portal.office.com/admin/default.aspx
2. Go to Service Settings, Updates.
3. Under First Release, check Select People, you will get a popup asking if you are sure, click Yes.
4. Locate the users you want to set as first release users.
5. Select the users in the box below and click on save (It does not have to be administrators).
5.5 Bulk update (You can also create a list of UPN’s and sumbit it as a bulk update.)
6. Done!
7. Undo

In Pictures:

1. Log into your tenants Admin portal: https://portal.office.com/admin/default.aspx

2. Go to Service Settings, Updates.

3. Under First Release, check Select People, you will get a popup asking if you are sure, click Yes.
(Entire organization is the old choice, this affects everyone in the tenant)

Like I said, select Yes in the popup dialog.

4. In the dialog to your right, search for the user/users you want to set as First Release users.

a. Start typing aname to search for the user…

b. Located users are moved to the userslist.

c. Select all users in the list.

5. Select the users in the box below and click on save (It does not have to be administrators).
(You can also create a list of UPN’s and sumbit it as a bulk update.)

You do not get any conformation that it is changed, but it is.

5.5 Bulk update

For a bulk update, do this:

a. Create a list of the users UPN’s, User Principle Names (i.e. Emailaddresses) and save it as a textfile (.txt)
The file can named anything and can be saved anywhere you like.

b. In the Admin portal, Service Settings, Updates, Click on Bulk add people

c. Browse to your userlist

d. Select the file and click Open

Note the path…(someone at Microsoft made a mistake…\fakepath\ ??). The path shown does not matter, it will work, trust me!

e. Now click on Next to finish

f. As you can see, the result is shown in the resultlist, success and fail are listed. You can also get a view of a very simple logfile.
Click on finish when you are ready.

Bulk import Done!
6. All Done!

7. Undo

To reset the tenant and go back to noone having first release, do this:

In the Admin portal, Service Settings, Updates, Click on Standard

Agree to the popup

And you’re back to normal!

I’

Credits

Niklas Danell, Microsoft Sweden
Erik Fryksén, Xperta AB

References

Microsoft Support on the First Release options

‘ _________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Right-click is here for SharePoint Online AND OneDrive for Business

SP2013logo

Yeey! right-click is here for SharePoint Online AND OneDrive for Business (but…)

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”

Recently, right-click functionality was introduced in SharePoint Online and OneDrive for Business both, it really is a great feature that simplifies the lives of all users.
I will show in Pictures what I mean, no more ‘three dots’ or select and then ‘three dots’ again. Now, with right-click, we can easily access the properties and functions to manage a file or folder simply by right-clicking on it. (I assume though, that the dots and More will be left in Place, not all devices have a right button…)

So, here is what its all about, right-click and you can now access:

Open in Word, Open in Word Online, Download, Share, Rename, Delete, Move or Copy, Version History, Properties, Check out, Follow, Workflows, Shared with and Compliance details.

This is how it looks:

1. Right-click in OneDrive for Business

2. Right-click in SharePoint Online

3. Right-click on multiselect

4. Caveat no 1 – Right-click breaks with Managed Metadata columns in view *

5. Caveat no 2 – Copy shortcut is gone

* Right-click does work with Content types, site columns with non Managed metadata datatypes and views with multiple columns

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1. Right-click in OneDrive for Business

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2. Right-click in SharePoint Online

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3. Right-click on Multiselect

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4. Caveat no 1 – Right-click breaks with Managed Metadata columns in view

Yes, add an Managed Metadata column is fine, but if you show it in a view, right-click breaks and goes back to IE default.
In the example below I created and added a column actually named Managed Metadata…

When the Managed Metadata based column is added to the view, right-click breaks.

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5. Caveat no 2 – Copy shortcut is gone

This may not seem like a big deal…but for admins, developers or designers, this is a bit cumbersome. You often want to get the URL from a resource file (js, css or similar) and now you can’t. Type it in folks….

Thats it. The news is out.

References and Credits

Only me this time…

Credits & many thanks to

My team, my collegues and Mattias Gutke! A good friend!

‘ _________________________________________________________

Enjoy!

Regards

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Office 365 News – Office 365 Limited Admin Roles are here

Finally! Office 365 Limited Admin Roles are here!

(2015-05-22: In my tenant, this option has now gone away…)

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SharePoint administrator
Exchange Administrator
Lync Administrator
User/AD Administrator
Helpdesk Administrator
Support Administrator

This has been one of the major missing features in Office 365, one that many has asked for, it has been on the roadmap and ‘In Development’ and ‘Rolling Out’ for a very long time as well. Now it is HERE! In a ‘First Release’ tenant. (Coming to all tenants in due time) To use the limited roles, do this:

1. Go to the Office 365 Admin Portal https://portal.office.com/admin/default.aspx

2. Select Users -> Active Users

3. Locate a user using search

4. On the Righthand side, Click on Edit User Roles

‘‘

5. Next, select Limited Admin Role and then check the roles you want the user to have, one or many.

Meg Ryan gets to be a SharePoint Admin only

6. Enter an alternate email, same as you do/did for a Global Administrator account

It cannot be a email address that residen within the tenant

7. Save and you are done!

‘

References and Credits

Myself, I get all the credit this time! 🙂

‘ _________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – Move and Copy files and folders in OneDrive for Business

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Now, finally, we can move and copy files within our OneDrive for Business web GUI

” ‘

Some random document…

Some time, early 2015, Microsoft introduced the ability to move/copy files in OneDrive for Business. This has been one of the major obstacles for using OneDrive for Business as a E1 user without the Office applications installed locally. Or rather, as a Online only user no matter what license. As a long time SHarePoint user and technician, this is a long awaited feature in SHarePoint as well, so now I’m keeping my fingers crossed for this ‘simple’ little feature to appear there as well. (I do not for one second think that this has been easy to implement at all) In addition, the function is quick!

Want to see how it looks and works?

The following table lists the tested and verified behaviour of the Copy/Move functionality in OneDrive for Business:

Action	Behavior	Notes
Move File(s)	Moves the selected file(s) to the designated target container Retains metadata Retains sharing	Does not overwrite if filename exists, reports back error
Move Folder(s)	Moves the selected folder(s) to the designated target container Recreates a new copy of the folder Retains sharing	Does not overwrite if filename exists, reports back error
Copy File(s)	Copies the selected file(s) to the designated target container Recreates a new copy of the file(s) with new metadata Does not retain sharing	Does not overwrite if filename exists, reports back error
Copy Folder(s)	Copies the selected folder(s) to the designated target container Recreates a new copy of the folder with new metadata Does not retain sharing	Does not overwrite if filename exists, reports back error
Copy or Move in SharePoint	N/A – ‘Send to’ a predetermined location is the closest we get in SharePoint Server or SharePoint Online	N/A

How it looks in reality:

Move or Copy a single file

‘

Move or Copy multiple files/folders

‘

Select the target, check the ‘Copy’ box if you want to Copy and not Move

‘

After copying/Moving, you will get a Little reciept in the top right corner

‘

If one or many of the files allready exist at the target, they are not overwritten, not even with a new name or new version. You will instead get a note on this and the result‘

‘

Now, we all hope for the same in SharePoint! Until it comes, we all to this ‘simple’ feature say: FINALLY!

References and Credits

None at this time…

Credits & many thanks to

Everyone!‘

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 guide series – Function to resolve a users OneDrive for Business URL

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Hi SharePoint Online PowerShellers!

This time I will give you a Quick but great function to use if you are working with OneDrive for Business:

Function to resolve a users OneDrive for Business URL

‘

Simple solution, great to have, unbelievably efficient…

Ok, this is perhaps my shortest post ever…I’ll just explain real Quick.
OneDrive for Business gets it URL from the tenantname and the users UserPrincipalName. Creating this every time can be troublesome…
This is what I use, a function I created last summer when I was tired of doing them one at the time…

It works even with users that have a different domain in the UPN than what is the tenant name.
This is it:

Function GetODfBURL($UserPrincipalName, $TenantName)
# Creates a correct ODfB URL from email and TenantName/OrgName, returns URL as a String
{
    # ConStructing OneDrive personal URL from the UPN/Email address
    $StrUser = $UserPrincipalName
    $pos= $StrUser.IndexOf("@")
    $len = $StrUser.Length -1
    $StrUser = $StrUser.SubString(0, $pos)
    $StrUser = $StrUser -replace "\.", "_"
    $Orgpos = $pos + 1
    $Orglen = $len - $pos
    $StrOrg = $UserPrincipalName.SubString($Orgpos, $Orglen)
    $StrOrgNamePos = $StrOrg.IndexOf(".")
    $StrOrgName = $StrOrg.SubString(0, $StrOrgNamePos)
    $StrOrgSuffixPos = $StrOrgNamePos +1
    $StrOrgNameLen = $StrOrg.Length - $StrOrgSuffixPos
    $StrOrgSuffix = $StrOrg.SubString($StrOrgSuffixPos, $StrOrgNameLen)
    $StrOrg = $StrOrg -replace "\.", "_"
    $PersonalOrgURL = "https://" + $TenantName + "-my.sharepoint.com/personal/"
    $SiteUrl= $PersonalOrgURL + $StrUser
    $SiteUrl= $SiteUrl+ "_" + $StrOrg
    return $SiteUrl
}
$ODfBURL = GetODfBURL "thomas.balkestahl@blksthl.se" "blksthl"

This will give the URL: https://blksthl-my.sharepoint.com/personal/thomas_balkestahl_blksthl_se

Thats it. Use it or not 🙂

References and Credits

‘
Nope, not this time…

Credits & many thanks to

To all of you.

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 guide series – Manage files and folders with PowerShell and CSOM

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How to manage files and folders with PowerShell and CSOM

‘

How can we manage these items…?

‘

This is a pure guide to using PowerShell to manage and manipulate files and folders, libraries and all document management related tasks in a SharePoint Online or OneDrive for Business environment.

The sections in this guide are:

– Prerequisites
– Load assemblies
– Load a CSOM Context
– Web
– List/Library
– GetFileByServerRelativeUrl and GetForlderByServerRelativeUrl
– Create a file from a local copy
– Create a folder from a local copy
– Set properties on a file
– Set properties on a folder
– ResolveUser (Function)
– GetItemProperties (Function)

‘

Prerequisites

Before beeing able to do much in SharePoint Online or OneDrive for Business, you have to start using CSOM, or Client Side Object Model, this allows us to do pretty much everything we could do before using regular PowerShell and the SharePoint CMD’lets from the SharePoint PowerShell add-on.
Install assemblies:
Download and install ther latest version of the SharePoint Server 2013 Client Components SDK, this can be downloaded from here: http://www.microsoft.com/en-us/download/details.aspx?id=35585
After the SDK and the CSOM assembly DLL’s are in place, make sure you load the assemblies before calling them.

Load assemblies

 Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\ISAPI\Microsoft.SharePoint.Client.dll"
 Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"

This will open up for usage of CSOM in PowerShell.

Load a context

$SPOUser = "administrator@blksthl.onmicrosoft.com"
# Uses a hardcoded password, use only during test/lab:
$SPOPassword = convertto-securestring "Password01" -asplaintext -force
# Better: $SPOPassword = Read-Host -Prompt "Please enter your password" -AsSecureString
$SPOODfBUrl = "https://blksthl.sharepoint.com/personal/jeffrey_lebowski_blksthl_com"
$Context = New-Object Microsoft.SharePoint.Client.ClientContext($SPOODfBUrl)
$Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($SPOUser,$SPOPassword)
$Context.RequestTimeout = 16384000
$Context.Credentials = $Credentials
$Context.ExecuteQuery()

Returns: $Context

Web

(Using $Context from the section on Context above)

$Web = $Context.Web
$Context.Load($Web)
$Context.ExecuteQuery()

Returns: $Web

List/Library

$SPODocLibName = "Documents"
$SPOList = $Web.Lists.GetByTitle($SPODocLibName)
$Context.Load($SPOList.RootFolder)
$Context.ExecuteQuery()

Returns: $SPOList

GetFileByServerRelativeUrl and GetForlderByServerRelativeUrl

In order to use the ‘Get…ByServerRelativeUrl’ methods you have to supply a relative path to the file or folder, this means a path starting from the FQDN.

Example 1
https://company.sharepoint.com/get/fileorfolder/by/relative/url
FQDN: https://company.sharepoint.com
ServerRelativeUrl: /get/fileorfolder/by/relative/url

Example 2
https://company-my.sharepoint.com/personal/firstname_lastname_company_com
FQDN: https://company-my.sharepoint.com
ServerRelativeUrl: /personal/firstname_lastname_company_com

Example file:

"/personal/jeffrey_lebowski_blksthl_com/documents/report1.xlsx"

Example folder:

 "/personal/jeffrey_lebowski_blksthl_com/documents/subfolder"

Create a file from a local copy

This can be accomplished in several ways, this is one:

1.
$LocalFile = Get-ChildItem -path "C:\Homedirs\jeff\report1.xlsx"
$FolderRelativeUrl = $SPOList.RootFolder.ServerRelativeUrl
$FileName = $LocalFile.Name
$FileUrl = $FolderRelativeUrl + "/" + $FileName
[Microsoft.SharePoint.Client.File]::SaveBinaryDirect($Web.Context, $fileUrl, $LocalFile.OpenRead(), $true)

Returns: New file created in SPO/ODfB

Create a folder from a local copy

$SPOFolder = $SPOList.RootFolder
$LocalFolder = Get-ChildItem -path "C:\Homedirs\jeff\" -Recurse -Include "folder1" 
$FolderName = $LocalFolder.Name
$NewFolder = $SPOFolder.Folders.Add($FolderName)
$Web.Context.Load($NewFolder)
$Web.Context.ExecuteQuery()

Returns: New folder created in SPO/ODfB

Set properties on a file

Input: $FileRelativeUrl, $SPOItemModifier, $SPOItemOwner, $ItemCreated, $ItemModified

$CurrentFile = $Context.web.GetFileByServerRelativeUrl($FileRelativeUrl)
$Context.Load($CurrentFile)
$Context.ExecuteQuery()
$ListItem = $CurrentFile.ListItemAllFields;
$ListItem["Editor"] = $SPOItemModifier; # Get object from ResolveUser
$Listitem["Author"] = $SPOItemOwner; # Get object from ResolveUser
$Listitem["Created"] = $ItemCreated;
$Listitem["Modified"] = $ItemModified;
$ListItem.Update()
$Context.Load($CurrentFile)
$Context.ExecuteQuery()

Returns: Folder stamped with new properties in SPO/ODfB

Set properties on a folder

Input: $FolderRelativeUrl, , $SPOItemModifier, $SPOItemOwner, $ItemCreated, $ItemModified

$CurrentFolder = $Context.web.GetFolderByServerRelativeUrl($FolderRelativeURL)
$Context.Load($CurrentFolder)
$Context.ExecuteQuery()
$SPOFolderItem = $CurrentFolder.ListItemAllFields;
$SPOItemOwner = ResolveUser $UserEmail # For ResolveUser see separate function described later in this post
$SPOFolderItem["Editor"] = $SPOItemModifier # Must be a userobject, see 'ResolveUser'
$SPOFolderItem["Author"] = $SPOItemOwner # Must be a userobject, see 'ResolveUser'
$SPOFolderItem["Created"] = $ItemCreated # In the format: "8/10/2013 7:04 PM", see 'GetItemProperties'
$SPOFolderItem["Modified"] = $ItemModified # In the format: "8/10/2013 7:04 PM", see 'GetItemProperties'
$SPOFolderItem.Update()
$Context.Load($CurrentFolder)
$Context.ExecuteQuery()

Returns: Folder stamped with new properties in SPO/ODfB

ResolveUser (Function)

Function ResolveUser ($InputUPN)
# Resolves a user to a userobject
{
    $OutputUserObject = $Web.Context.web.EnsureUser($InputUPN)
    $Web.Context.Load($OutputUserObject)
    $Web.Context.ExecuteQuery()
    Return $OutputUserObject
}

Returns: UserObject for $InputUPN (UserPrincipalName/Email)

GetItemProperties (Function)

Function GetItemProperties ($InFileObject)
# Gets basic properties to set on files and folders
{
    $Global:ItemCreated = $InFile.CreationTime
    $Global:ItemModified = $InFile.LastWriteTime
}

Returns: Global: Variables for ItemCreated and LastWriteTime of $InFileObject (File or Folder)

‘

Thats all for now, I hope that you let me know if there is anything that seems to be wrong or does not work. The problem with describing all this in a complete way, is that it is easy to leave something out and it is also difficult to test every aspect while writing. Time is limited for all of us…
Anyway, my goal was to write a post that covered what I was myself missing…I hope that this is it. And again, please let me know if there are any mistakes in here.

References and Credits

None at this time…

Credits & many thanks to

LabCenter – you guys always publish my articles!

My family, my parents, Ia and the kids!

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – New document now supports Content types in SharePoint Online

SP2013logo

‘new document’ now supports Content types in SharePoint Online
‘
Thank you Microsoft, Content types just got user friendly and easy to use and promote!

‘

The new- new document dialog

‘

Before yesterday, I knew that the ‘new document’ button in a document library became useless when you enabled Content types in a document library. This has for me and many of my customers been a huge drawback since the ‘new document’ button was still there, in plain view and for the regular user, what they were meant to use.

This old behavious was that when you pressed on ‘new document’ in a document library with multiple content types, you got the upload document dialog.

Old behaviour

What I was so glad to discover yesterday, during a live demo at a customer, that this has been fixed now in SPO! Instead of the upload dialog, I could now get this:

Fixed!

One down!
Next step, make content types available to Office Online…(They still seem to require the Office Applications installed on the client, nothing for E1 users or less in other words…)
I would also like the new folder option back with the content types 🙂

References and Credits

None at this time…

Credits & many thanks to

Cramo, this is where I did the demo when this change presented itself to me! A pleasure to work with you guys!

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – Unannounced Microsoft change to SharePoint Online access

SP2013logo

Microsoft recently made a change to the way users can access SharePoint Online, this may affect many thousands of customers without them knowing…

‘

It has been disclosed to me that Microsoft has implemented a change on all Office 365 tenants to the way an unlicensed user can access SharePoint Online services…in a bad way…

Previously, the behaviour was that if you did not give a user a the SharePoint license in Office 365, the user could not access SharePoint.
This is the expected behaviour and this is how most companies restricted access to SharePoint Before they were ready to offer the service to their organizations.
This is no more, or at least not the current behaviour…Microsft has ‘temporarily’ made a change that allows ALL users, with a license or not to have access to all SharePoint Services.
The imidiate affect may be that your organization sleeps safely in the belief that SHarePoint may not be accessed, except by you in IT or by a limited number of individuals, meanwhile, the users go crazy and start using SharePoint in ways you never intended…

Well, this is something I don’t like, I would like this change to be limited to the ones who specifically asked for it, and if you needed it, you could request it, not the other way around.

Note 1: If you find that you do not want this behaviour, you want access only to your licensed users. Open a Service Request with Microsoft and ask them to change it back, they will help you then.

‘

Note 2: The change does not affect OneDrive for Business, unprovisioned users do not get access to their ODfB without the SharePoint license.

‘

The reason given by Microsoft representatives is this: ‘Microsoft recognizes assigning licenses to users that are synced to the O365 services is cumbersome for larger tenants, to alleviate this pain point; a temporary change has been released to SharePoint Online that will allow users to access SharePoint Online even without license.’

References and Credits

None at this time…

Credits & many thanks to

Pihlen!

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – Newly Introduced security feature in SPO hides the Web Designer Galleries

SP2013logo

Newly introduced security feature in SharePoint Online hides the Web Designer Galleries, Save site as template and a lot more too…

‘ ‘

SPO Admin setting (with a dead link)

‘

During the end of 2014, beginning of 2015, a new security feature in SharePoint Online has been rolled out. The feature in itself is great, it has been introduced to (From the SharePoint admin interface):

Control whether users can run custom script on personal sites and self-service created sites. Note: changes to this setting might take up to 24 hours to take effect.

What is good to know without Reading too much on this feature, is that these things for example will be missing:

Site feature	Behavior	Notes
Save Site as Template	No longer available in Site Settings.	You can still build sites from templates created before scripting was disabled.
Save document library as template	No longer available in Library Settings.	You can still build document libraries from templates created before scripting was disabled.
Solution Gallery	No longer available in Site Settings.	You can still use solutions created before scripting was disabled.
Theme Gallery	No longer available in Site Settings.	You can still use themes created before scripting was disabled.
Help Settings	No longer available in Site Settings.	You can still access help file collections available before scripting was disabled.
Sandbox solutions	Solution Gallery will not appear in the Site Settings so you can’t add, manage, or upgrade sandbox solutions.	You can still run sandbox solutions that were deployed before scripting was disabled.
SharePoint Designer	Site Pages: No longer able to update web pages that are not HTML.Handling List: Create Form and Custom Action will no longer work.Subsites: New Subsite and Delete Site redirect to the Site Settings page in the browser. Data Sources: Properties button is no longer available.	You can still open data sources.

For a good detailed description of what the feature does, have a look here. It affects mostly Everything and since it is activated by default, a lot of settings and functionality is suddenly missing. The feature has two ‘levels’, for personal sites and for self service created sites. (for me, it affects all site Collections)

Turn scripting capabilities on and off (Microsoft support article)
https://support.office.com/en-us/article/Turn-scripting-capabilities-on-and-off-1f2c515f-5d7e-448a-9fd7-835da935584f?ui=en-US&amp

The feature in itself is great, but perhaps, since it removes so much of the default functionality, it should have been left off be default? Or, would cause some kind of popup to all affected users?

Well, it is here now anyway…lets consider the feature a great idea, it increases the built in security of SharePoint Online and OneDrive for Business!

The complete list of settings affected and webparts missing: Save Site as Template, Save document library as template, Solution Gallery, Web Designer Galleries, Theme Gallery, Help Settings, Sandbox solutions, the Blog Archives, Blog Notifications, Blog tools Blog Webparts, the Business Data Actions, Business Data Item, Business Data Item Builder, Business Data List, Business Data Related List, Excel Web Access, Indicator Details, Status List, Visio Web Access Business Data Webparts, the About This Community, Join, My Membership, Tools, What’s Happening Community Webarts, the Categories, Project Summary, Relevant Documents, RSS Viewer, Site Aggregator, Sites in Category, Term Property, Timeline, WSRP Viewer, XML Viewer Content Rollup Webparts, the Document Set Contents, Document Set Properties Document Sets Webparts, the HTML Form Webpart, the Content Editor, Script Editor, Silverlight Webpart Media and Content Webparts, the Refinement, Search Box, Search Navigation, Search Results Search Webparts, the Catalog-Item Reuse Search-Driven Content Webparts and the Contact Details, Note Board, Organization Browser, Site Feed, Tag Cloud, User Tasks Social Collaboration Webparts.

References and Credits

None at this time…

Credits & many thanks to

Everyone!‘ _________________________________________________________ Enjoy!

Regards

Twitter | Technet Profile | LinkedIn