Office 365 – DTD is prohibited in this document issue


 

 

 

 Office365logo       SP2013logo

Got trouble Connection PowerShell to SharePoint online? This could be the resolution to your troubles.
I had this myself, or we had it in our Company tenant. This is what the issue was and this is how I fixed it:

When trying to connect to PowerShell for SharePoint Online, using the Connect-SPOService command, we got a error that did not tell us anything.

PS dtd error 1

The error is:
Connect-SPOService : For security reasons DTD is prohibited in this document. To enable DTD processing set DtdProcessing property on XmlReaderSettings to Parse and pass the settings into XmlReader.Create method.

Well, its almost a joke right…
When searching the web for information on this particular, I struck zero…all I could find related to the ISP and the default search provider something. I quickly dismissed them as unrelated.
Then after some time had passed, I found a similar issue, this seemed related and it was a connectivity issue same as mine (If I still had the link I would give credit to where credit is due). This fellow had resolved the issue by adding a missing DNS record.
This made me think, since our tenant has existed since way Before Office 365 existed (BPOS) perheps we were also missing some of the required DNS records?
I checked with my collegues, and apparently we were missing the record as well.

So, if you ever see or get the ‘DTD prohibited’ issue, remember to check the DNS for the following record:

Type: CNAME
Alias: MSOID
Target: clientconfig.microsoftonline-p.net
Info: Used by Office 365 to direct authentication to the correct identity platform More Information

After I added this to DNS, Connect-SPOService works just fine!

SPO-Connect

 

Microsoft’s official explaination on the DNS record:
What’s the purpose of the additional Office 365 CNAME record?

When you run a client application that works with Office 365 such as Lync, Outlook, Windows PowerShell or Microsoft Azure Active Directory Sync tool, your credentials must be authenticated. Office 365 uses a CNAME record to point to the correct authentication endpoint for your location, which ensures rapid authentication response times.If this CNAME record is missing for your domain, these applications will use a default authentication endpoint in the United States, which means authentication might be slower. If this CNAME record isn’t configured properly, for example, if you have a typo in the Points to address, these applications won’t be able to authenticate.

If Office 365 manages your domain’s DNS records,, Office 365 sets up this CNAME record for you.

If you are managing DNS records for your domain at your DNS host, to create this record, you create this record yourself by following the instructions for your DNS host.

 

References and Credits
Nope, not this time…Credits & many thanks to To all of you.

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – Move and Copy files and folders in OneDrive for Business


 Office365logo       SP2013logo       SharedLove

Now, finally, we can move and copy files within our OneDrive for Business web GUI

Dokument

Some random document…

Some time, early 2015, Microsoft introduced the ability to move/copy files in OneDrive for Business. This has been one of the major obstacles for using OneDrive for Business as a E1 user without the Office applications installed locally. Or rather, as a Online only user no matter what license. As a long time SHarePoint user and technician, this is a long awaited feature in SHarePoint as well, so now I’m keeping my fingers crossed for this ‘simple’ little feature to appear there as well. (I do not for one second think that this has been easy to implement at all) In addition, the function is quick!

Want to see how it looks and works?

The following table lists the tested and verified behaviour of the Copy/Move functionality in OneDrive for Business:

Action Behavior Notes
Move File(s) Moves the selected file(s) to the designated target container Retains metadata Retains sharing Does not overwrite if filename exists, reports back error
Move Folder(s) Moves the selected folder(s) to the designated target container Recreates a new copy of the folder Retains sharing Does not overwrite if filename exists, reports back error
Copy File(s) Copies the selected file(s) to the designated target container Recreates a new copy of the file(s) with new metadata Does not retain sharing Does not overwrite if filename exists, reports back error
Copy Folder(s) Copies the selected folder(s) to the designated target container Recreates a new copy of the folder with new metadata Does not retain sharing Does not overwrite if filename exists, reports back error
Copy or Move in SharePoint N/A – ‘Send to’ a predetermined location is the closest we get in SharePoint Server or SharePoint Online N/A

How it looks in reality:

Move or Copy a single file

SingleFileMove1

Move or Copy multiple files/folders

MultipleFilesMove1

Select the target, check the ‘Copy’ box if you want to Copy and not Move

MultiMoveDialog

After copying/Moving, you will get a Little reciept in the top right corner

Shared15

Ok

or

SharedCopy

If one or many of the files allready exist at the target, they are not overwritten, not even with a new name or new version. You will instead get a note on this and the result

Error

Now, we all hope for the same in SharePoint! Until it comes, we all to this ‘simple’ feature say: FINALLY!

References and Credits

None at this time…

Credits & many thanks to

Everyone!   SP2013logo

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 guide series – Function to resolve a users OneDrive for Business URL


 Office365logo       SP2013logo

Hi SharePoint Online PowerShellers!

This time I will give you a Quick but great function to use if you are working with OneDrive for Business:

Function to resolve a users OneDrive for Business URL

Aggklockax

Simple solution, great to have, unbelievably efficient…

Ok, this is perhaps my shortest post ever…I’ll just explain real Quick.
OneDrive for Business gets it URL from the tenantname and the users UserPrincipalName. Creating this every time can be troublesome…
This is what I use, a function I created last summer when I was tired of doing them one at the time…

It works even with users that have a different domain in the UPN than what is the tenant name.
This is it:

Function GetODfBURL($UserPrincipalName, $TenantName)
# Creates a correct ODfB URL from email and TenantName/OrgName, returns URL as a String
{
    # ConStructing OneDrive personal URL from the UPN/Email address
    $StrUser = $UserPrincipalName
    $pos= $StrUser.IndexOf("@")
    $len = $StrUser.Length -1
    $StrUser = $StrUser.SubString(0, $pos)
    $StrUser = $StrUser -replace "\.", "_"
    $Orgpos = $pos + 1
    $Orglen = $len - $pos
    $StrOrg = $UserPrincipalName.SubString($Orgpos, $Orglen)
    $StrOrgNamePos = $StrOrg.IndexOf(".")
    $StrOrgName = $StrOrg.SubString(0, $StrOrgNamePos)
    $StrOrgSuffixPos = $StrOrgNamePos +1
    $StrOrgNameLen = $StrOrg.Length - $StrOrgSuffixPos
    $StrOrgSuffix = $StrOrg.SubString($StrOrgSuffixPos, $StrOrgNameLen)
    $StrOrg = $StrOrg -replace "\.", "_"
    $PersonalOrgURL = "https://" + $TenantName + "-my.sharepoint.com/personal/"
    $SiteUrl= $PersonalOrgURL + $StrUser
    $SiteUrl= $SiteUrl+ "_" + $StrOrg
    return $SiteUrl
}
$ODfBURL = GetODfBURL "thomas.balkestahl@blksthl.se" "blksthl"

This will give the URL: https://blksthl-my.sharepoint.com/personal/thomas_balkestahl_blksthl_se

Thats it. Use it or not 🙂

 

 

References and Credits


Nope, not this time…

Credits & many thanks to

To all of you.

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 guide series – Manage files and folders with PowerShell and CSOM


 Office365logo       SP2013logo

How to manage files and folders with PowerShell and CSOM

DocLib1

How can we manage these items…?

This is a pure guide to using PowerShell to manage and manipulate files and folders, libraries and all document management related tasks in a SharePoint Online or OneDrive for Business environment.

The sections in this guide are:

– Prerequisites
– Load assemblies
– Load a CSOM Context
– Web
– List/Library
– GetFileByServerRelativeUrl and GetForlderByServerRelativeUrl
– Create a file from a local copy
– Create a folder from a local copy
– Set properties on a file
– Set properties on a folder
– ResolveUser (Function)
– GetItemProperties (Function)

Prerequisites

Before beeing able to do much in SharePoint Online or OneDrive for Business, you have to start using CSOM, or Client Side Object Model, this allows us to do pretty much everything we could do before using regular PowerShell and the SharePoint CMD’lets from the SharePoint PowerShell add-on.
Install assemblies:
Download and install ther latest version of the SharePoint Server 2013 Client Components SDK, this can be downloaded from here: http://www.microsoft.com/en-us/download/details.aspx?id=35585
After the SDK and the CSOM assembly DLL’s are in place, make sure you load the assemblies before calling them.

Load assemblies

 Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\ISAPI\Microsoft.SharePoint.Client.dll"
 Add-Type -Path "C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\15\ISAPI\Microsoft.SharePoint.Client.Runtime.dll"

This will open up for usage of CSOM in PowerShell.

Load a context

$SPOUser = "administrator@blksthl.onmicrosoft.com"
# Uses a hardcoded password, use only during test/lab:
$SPOPassword = convertto-securestring "Password01" -asplaintext -force
# Better: $SPOPassword = Read-Host -Prompt "Please enter your password" -AsSecureString
$SPOODfBUrl = "https://blksthl.sharepoint.com/personal/jeffrey_lebowski_blksthl_com"
$Context = New-Object Microsoft.SharePoint.Client.ClientContext($SPOODfBUrl)
$Credentials = New-Object Microsoft.SharePoint.Client.SharePointOnlineCredentials($SPOUser,$SPOPassword)
$Context.RequestTimeout = 16384000
$Context.Credentials = $Credentials
$Context.ExecuteQuery()

Returns: $Context

Web

(Using $Context from the section on Context above)

$Web = $Context.Web
$Context.Load($Web)
$Context.ExecuteQuery()

Returns: $Web

List/Library

$SPODocLibName = "Documents"
$SPOList = $Web.Lists.GetByTitle($SPODocLibName)
$Context.Load($SPOList.RootFolder)
$Context.ExecuteQuery()

Returns: $SPOList

GetFileByServerRelativeUrl and GetForlderByServerRelativeUrl

In order to use the ‘Get…ByServerRelativeUrl’ methods you have to supply a relative path to the file or folder, this means a path starting from the FQDN.

Example 1
https://company.sharepoint.com/get/fileorfolder/by/relative/url
FQDN: https://company.sharepoint.com
ServerRelativeUrl: /get/fileorfolder/by/relative/url

Example 2
https://company-my.sharepoint.com/personal/firstname_lastname_company_com
FQDN: https://company-my.sharepoint.com
ServerRelativeUrl: /personal/firstname_lastname_company_com

Example file:

"/personal/jeffrey_lebowski_blksthl_com/documents/report1.xlsx"

Example folder:

 "/personal/jeffrey_lebowski_blksthl_com/documents/subfolder"

Create a file from a local copy

This can be accomplished in several ways, this is one:

1.
$LocalFile = Get-ChildItem -path "C:\Homedirs\jeff\report1.xlsx"
$FolderRelativeUrl = $SPOList.RootFolder.ServerRelativeUrl
$FileName = $LocalFile.Name
$FileUrl = $FolderRelativeUrl + "/" + $FileName
[Microsoft.SharePoint.Client.File]::SaveBinaryDirect($Web.Context, $fileUrl, $LocalFile.OpenRead(), $true)

Returns: New file created in SPO/ODfB

Create a folder from a local copy

$SPOFolder = $SPOList.RootFolder
$LocalFolder = Get-ChildItem -path "C:\Homedirs\jeff\" -Recurse -Include "folder1" 
$FolderName = $LocalFolder.Name
$NewFolder = $SPOFolder.Folders.Add($FolderName)
$Web.Context.Load($NewFolder)
$Web.Context.ExecuteQuery()

Returns: New folder created in SPO/ODfB

Set properties on a file

Input: $FileRelativeUrl, $SPOItemModifier, $SPOItemOwner, $ItemCreated, $ItemModified

$CurrentFile = $Context.web.GetFileByServerRelativeUrl($FileRelativeUrl)
$Context.Load($CurrentFile)
$Context.ExecuteQuery()
$ListItem = $CurrentFile.ListItemAllFields;
$ListItem["Editor"] = $SPOItemModifier; # Get object from ResolveUser
$Listitem["Author"] = $SPOItemOwner; # Get object from ResolveUser
$Listitem["Created"] = $ItemCreated;
$Listitem["Modified"] = $ItemModified;
$ListItem.Update()
$Context.Load($CurrentFile)
$Context.ExecuteQuery()

Returns: Folder stamped with new properties in SPO/ODfB

Set properties on a folder

Input: $FolderRelativeUrl, , $SPOItemModifier, $SPOItemOwner, $ItemCreated, $ItemModified

$CurrentFolder = $Context.web.GetFolderByServerRelativeUrl($FolderRelativeURL)
$Context.Load($CurrentFolder)
$Context.ExecuteQuery()
$SPOFolderItem = $CurrentFolder.ListItemAllFields;
$SPOItemOwner = ResolveUser $UserEmail # For ResolveUser see separate function described later in this post
$SPOFolderItem["Editor"] = $SPOItemModifier # Must be a userobject, see 'ResolveUser'
$SPOFolderItem["Author"] = $SPOItemOwner # Must be a userobject, see 'ResolveUser'
$SPOFolderItem["Created"] = $ItemCreated # In the format: "8/10/2013 7:04 PM", see 'GetItemProperties'
$SPOFolderItem["Modified"] = $ItemModified # In the format: "8/10/2013 7:04 PM", see 'GetItemProperties'
$SPOFolderItem.Update()
$Context.Load($CurrentFolder)
$Context.ExecuteQuery()

Returns: Folder stamped with new properties in SPO/ODfB

ResolveUser (Function)

Function ResolveUser ($InputUPN)
# Resolves a user to a userobject
{
    $OutputUserObject = $Web.Context.web.EnsureUser($InputUPN)
    $Web.Context.Load($OutputUserObject)
    $Web.Context.ExecuteQuery()
    Return $OutputUserObject
}

Returns: UserObject for $InputUPN (UserPrincipalName/Email)

GetItemProperties (Function)

Function GetItemProperties ($InFileObject)
# Gets basic properties to set on files and folders
{
    $Global:ItemCreated = $InFile.CreationTime
    $Global:ItemModified = $InFile.LastWriteTime
}

Returns: Global: Variables for ItemCreated and LastWriteTime of $InFileObject (File or Folder)

Thats all for now, I hope that you let me know if there is anything that seems to be wrong or does not work. The problem with describing all this in a complete way, is that it is easy to leave something out and it is also difficult to test every aspect while writing. Time is limited for all of us…
Anyway, my goal was to write a post that covered what I was myself missing…I hope that this is it. And again, please let me know if there are any mistakes in here.

References and Credits

None at this time…

Credits & many thanks to

LabCenter – you guys always publish my articles!

My family, my parents, Ia and the kids!

SP2013logo

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – New document now supports Content types in SharePoint Online


 Office365logo       SP2013logo

‘new document’ now supports Content types in SharePoint Online

Thank you Microsoft, Content types just got user friendly and easy to use and promote!

ContentTypes1x

The new- new document dialog

Before yesterday, I knew that the ‘new document’ button in a document library became useless when you enabled Content types in a document library. This has for me and many of my customers been a huge drawback since the ‘new document’ button was still there, in plain view and for the regular user, what they were meant to use.

This old behavious was that when you pressed on ‘new document’ in a document library with multiple content types, you got the upload document dialog.

Upload dialog2

Old behaviour

What I was so glad to discover yesterday, during a live demo at a customer, that this has been fixed now in SPO! Instead of the upload dialog, I could now get this:

ContentTypes1

Fixed!

One down!
Next step, make content types available to Office Online…(They still seem to require the Office Applications installed on the client, nothing for E1 users or less in other words…)
I would also like the new folder option back with the content types 🙂

References and Credits

None at this time…

Credits & many thanks to

Cramo, this is where I did the demo when this change presented itself to me! A pleasure to work with you guys!

 

SP2013logo

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – Unannounced Microsoft change to SharePoint Online access


 Office365logo       SP2013logo

Microsoft recently made a change to the way users can access SharePoint Online, this may affect many thousands of customers without them knowing…

Licensex

It has been disclosed to me that Microsoft has implemented a change on all Office 365 tenants to the way an unlicensed user can access SharePoint Online services…in a bad way…

Previously, the behaviour was that if you did not give a user a the SharePoint license in Office 365, the user could not access SharePoint.
This is the expected behaviour and this is how most companies restricted access to SharePoint Before they were ready to offer the service to their organizations.
This is no more, or at least not the current behaviour…Microsft has ‘temporarily’ made a change that allows ALL users, with a license or not to have access to all SharePoint Services.
The imidiate affect may be that your organization sleeps safely in the belief that SHarePoint may not be accessed, except by you in IT or by a limited number of individuals, meanwhile, the users go crazy and start using SharePoint in ways you never intended…

Well, this is something I don’t like, I would like this change to be limited to the ones who specifically asked for it, and if you needed it, you could request it, not the other way around.

Note 1: If you find that you do not want this behaviour, you want access only to your licensed users. Open a Service Request with Microsoft and ask them to change it back, they will help you then.

Note 2: The change does not affect OneDrive for Business, unprovisioned users do not get access to their ODfB without the SharePoint license.

The reason given by Microsoft representatives is this: Microsoft recognizes assigning licenses to users that are synced to the O365 services is cumbersome for larger tenants, to alleviate this pain point; a temporary change has been released to SharePoint Online that will allow users to access SharePoint Online even without license.’

 

References and Credits

None at this time…

Credits & many thanks to

Pihlen!

 

SP2013logo

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – Newly Introduced security feature in SPO hides the Web Designer Galleries


 Office365logo       SP2013logo

Newly introduced security feature in SharePoint Online hides the Web Designer Galleries, Save site as template and a lot more too…

AdminSPO Admin setting (with a dead link)

During the end of 2014, beginning of 2015, a new security feature in SharePoint Online has been rolled out. The feature in itself is great, it has been introduced to (From the SharePoint admin interface):

Control whether users can run custom script on personal sites and self-service created sites.  Note: changes to this setting might take up to 24 hours to take effect.

What is good to know without Reading too much on this feature, is that these things for example will be missing:

Site feature Behavior Notes
Save Site as Template No longer available in Site Settings. You can still build sites from templates created before scripting was disabled.
Save document library as template No longer available in Library Settings. You can still build document libraries from templates created before scripting was disabled.
Solution Gallery No longer available in Site Settings. You can still use solutions created before scripting was disabled.
Theme Gallery No longer available in Site Settings. You can still use themes created before scripting was disabled.
Help Settings No longer available in Site Settings. You can still access help file collections available before scripting was disabled.
Sandbox solutions Solution Gallery will not appear in the Site Settings so you can’t add, manage, or upgrade sandbox solutions. You can still run sandbox solutions that were deployed before scripting was disabled.
SharePoint Designer Site Pages: No longer able to update web pages that are not HTML.Handling List: Create Form and Custom Action will no longer work.Subsites: New Subsite and Delete Site redirect to the Site Settings page in the browser. Data Sources: Properties button is no longer available. You can still open data sources.

For a good detailed description of what the feature does, have a look here. It affects mostly Everything and since it is activated by default, a lot of settings and functionality is suddenly missing. The feature has two ‘levels’, for personal sites and for self service created sites. (for me, it affects all site Collections)

Turn scripting capabilities on and off (Microsoft support article)
https://support.office.com/en-us/article/Turn-scripting-capabilities-on-and-off-1f2c515f-5d7e-448a-9fd7-835da935584f?ui=en-US&amp

The feature in itself is great, but perhaps, since it removes so much of the default functionality, it should have been left off be default? Or, would cause some kind of popup to all affected users?

Well, it is here now anyway…lets consider the feature a great idea, it increases the built in security of SharePoint Online and OneDrive for Business!

The complete list of settings affected and webparts missing: Save Site as Template, Save document library as template, Solution Gallery, Web Designer Galleries, Theme Gallery, Help Settings, Sandbox solutions, the Blog Archives, Blog Notifications, Blog tools Blog Webparts, the Business Data Actions, Business Data Item, Business Data Item Builder, Business Data List, Business Data Related List, Excel Web Access, Indicator Details, Status List, Visio Web Access Business Data Webparts, the About This Community, Join, My Membership, Tools, What’s Happening Community Webarts, the Categories, Project Summary, Relevant Documents, RSS Viewer, Site Aggregator, Sites in Category, Term Property, Timeline, WSRP Viewer, XML Viewer Content Rollup Webparts, the Document Set Contents, Document Set Properties Document Sets Webparts, the HTML Form Webpart, the Content Editor, Script Editor, Silverlight Webpart Media and Content Webparts, the Refinement, Search Box, Search Navigation, Search Results Search Webparts, the Catalog-Item Reuse Search-Driven Content Webparts and the Contact Details, Note Board, Organization Browser, Site Feed, Tag Cloud, User Tasks Social Collaboration Webparts.

References and Credits

None at this time…

Credits & many thanks to

Everyone!   SP2013logo _________________________________________________________ Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 News – OneDrive for Business sync client for MAC released


 Office365logo       SP2013logo

OneDrive for Business sync client for MAC released! – January 28, 2015

Finally, after too long, Microsoft has released the first preview version of a sync client to the MAC plattform.
Until now, this was the last gap in the ODfB access portfolio, now we can finally say, no more. We are complete! (Or soon will be anyway, it’s a preview…)
All is now covered, Windows, Windows Phone, Android phone, Android tablet, Iphone, Ipad and now, MAC OSX.

Download the preview here, OneDrive for Business Mac sync client Preview – Download Center

Read more about this news here on the Official OneDrive blog (Also covers OneDrive for Business…)

Mac ODB

Read the official story on the Office 365 blog about this news here:
http://blogs.office.com/2015/01/28/onedrive-business-comes-mac-ios-devices/

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 guide series – 101 ways to share a document


 Office365logo       SP2013logo

101 ways to share a document.

Fellow SharePoint lovers! (And OneDrive for Business…)

SharedLove

Share the Love

More and more individuals and organizations are starting to realize the beauty of OneDrive for Business, the way it allows you to be always up to date and to be able to always access your information no matter where you are or on what device you are on.

This article will delve© into detail on how you can keep the information in one place, instead of spreading multiple copies and versions around like we have always done using email as the sharing method of choice (Not to mention USB sticks). As you all most likely know, every time you send an email with an attachment of one of your files, a new copy and possible a new version of that document is created, it happens out of your control as well and this is not something that we want, it has simply been the only way to share, externally for sure and internally it has been the easiest way for the lazy.

Now, what has changed? What’s new? What’s so special with OneDrive for Business so that we can share thru some kind of Microsoft magic and files never have to be sent in email? What’s up with that? Well, implementing OneDrive for Business as a part of Office 365 is one step, you can however still work like you always have…removing the old Home directory and the Shared folders is another. You can however still work like you always have, sending attachments using email, but, these steps will allow you and your coworkers to adopt a new way of doing things, a better more secure and controlled way to work.

ShareTrad1

Traditional sharing, send a copy of the original to each user, same as when printing a letter and posting it…

ShareNew1

Modern sharing, one original, no copies. Everyone reads or edits the same file.

As you all also probably know and think right now, there are other cloud services that can do this and yes, I agree, but if you have invested in Office 365 already, then you get OneDrive for Business with 1TB (!) storage for free (or it is included in the price but free sounds better, and compared to using a different service like dropbox or box, then it IS free). You have a single sign on between the different applications in Office 365 and if you have implemented ADFS, then you will even have single sign on from your PC. Yes, I know that storage will be unlimited soon…but honestly, 1TB IS unlimited…

But enough of that, now I will show you where you can share a document from your OneDrive for business.

First off, there is a setting that are configured globally in the SharePoint admin portal of Office 365 that we need to know about.

Share1

External Sharing, there are 3 levels to select from. Can be set on the tenant or per Site collection. This setting can only be configured by a Global Office 365 Administrator.
The third level means anonymous access…(No! You really shouldn’t)

Share2

(Note also that if you restrict sharing on the tenant, then you cannot allow it on the site collection level) When these are set, you can start sharing.

There are a lot of places to do this for the mobile OneDrive for Business user

Share3

– OneDrive for Business Online
– OneDrive for Business Offline (from the local cache)
– The Office Applications
– The OneDrive for Business mobile app (Windows Phone, IOS, Android)
– Office Mobile (Windows Phone, IOS, Android) only shares a link, does not grant access
– Outlook Online (formerly known as Outlook Web Access)

It is more or less the same experience everywhere, the web dialog for sharing a document looks like this, from here you can share with internal users as well as external users, and all you need is an email address.

OneDrive for Business Online

Share4

Click SHARE then select how to share, or select the document(s) and click on the Share ‘button’

Share5

The dialog then looks like this

Share6

As you can see, the checkbox for ‘Require sign-in’ is checked by default, unchecking that allows anonymous access to this document.
This checkbox is only available if anonymous sharing is enabled at the tenant and at the site collection level.

The names can be internal users by name or email address, it can be external users by email or it can be everyone.

Share7

The permission level can also be set here, they speak for themselves. (Note that sharing with edit allows the recipient to in turn share with or without edit)

Share8

You can type in a message, this will be the text in the email that is sent to the recipient

Share9

Under SHOW OPTIONS you have the option to not send an email at all.

Share10

The recipient receives an email with this content

Share11

Clicking the link takes the user straight to the shared file, in its location.

Under Shared with, you can see who currently has access to this document.

Share12

When a document is shared, you can also see that the little user icon is replaced to show that someone else besides you now also has access to this document or this file.

Share13

Unshare the file again by clicking on that icon and in the Shared with dialog, select Stop sharing and save Changes.

Share135

After a quick refresh, you will see that the little icon is back to the Padlock.

Share14

This is how you share things in the OneDrive for Business Online, it is very similar in SharePoint Online (A few exceptions like unsharing differs).

The rest you will know when you see them:

The OneDrive for Business Offline (from the local cache)

Share15

The Office Applications

Share16

The OneDrive for Business mobile app (Windows Phone, IOS, Android)

Share17

Office Mobile, Word, Excel, PowerPoint (Windows Phone, IOS, Android) only shares a link, does not grant access

Share18

Outlook Online (formerly known as Outlook Web Access)

Select INSERT

Share19

Select Share with OneDrive (They really should stop confusing the business version with the consumer version…)

Share20

Apply the proper permission level, read or read/write

Share21

Share22

Note that the file is not sent as an attachment unless you specifically choose to do so. It only looks like an attachment, the file never leaves your personal OneDrive for Business.

And, to sum it all up, a message from inside Outlook Online:

Share23

SharedLove

 

References and Credits

None at this time…

Credits & many thanks to

LabCenter – you guys always publish my articles!

Mattias Gutke at Xperta

My family.

SP2013logo

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn

Office 365 guide series – Prevent unwanted use of SharePoint Designer


 Office365logo       SP2013logo

SPD_Warning

SharePoint Designer, bad in the wrong hands

Prevent unwanted use of SharePoint Designer (SPD)

Hi SharePoint Online administrators!

You have all Heard the nickname SharePoint Destroyer right? I’m not a SharePoint Designer hater at all, quite the opposite actually. Some things can simply just be done from SPD and no Place else. Like for example saving a SharePoint online Site Collection from a failed branding attempt…or a miscoded masterpage…
No, SPD is a really good tool for the ones who know how to use it and with the proper skills and the proper permissions it can be a real help in many scenarios, onprem or in the cloud.

However, what I want to Point out here in this post, is that not everyone has the skills needed, and way to many users have too high permissions for their own good.
A powerfull tool like SPD in the wrong hands can be dangerous…
The only example we need: OneDrive for Business…until Microsoft makes a change and restricts every users completely unmotivated administrative privilieges to the OneDrive for Business/Mysite, we want to stop our users any way we can.

So, this is what I have found that can assist in this task in a Office 365 scenario:

1. Remove SPD as a download from Office 365 (Makes it harder)

2. Prevent the use of SPD (Not easy to accomplish in OneDrive for Business)

3. Educate your users. (Often not realistic at all)

1. Remove SPD as a download from Office 365

OK, if you did not know this, Office 365 has a link for every user, where they can freely or included in the license, download software. It includes the Office 365 Proplus and Lync+Outlook for Mac and more, one of the applications offered to the users is SharePoint Designer.
The link to download SharePoint Designer can be removed by a global Administrator though…(thank you Microsoft)
This is what you do:

Click the ‘startbutton’ in the Applauncher of your Office 365 tenant, then click on Admin

O365 Admin0

Expand Service Settings and select User Software

O365 Admin1x

Deselect the SharePoint Designer checkbox and hit Save.

O365 Admin2x

Done. This configuration will stop users from easily finding SharePoint Designer inside of Office 365

Note: Remember however, they can still install it from other sources.

If you did not know this, the software is installed by the users from here:

A

Software1x

B

Software2x

C

Software3x

This setting will be removed/Hidden from the user if you follow the steps above.

2. Prevent the use of SPD

Before ywe begin, this is NOT easily done in OneDrive for Business. Since every OneDrive for Business is its own Site Collection (or part of the mysite) it has to be configured on every single OneDrive for Business. And even if this is accomplished, it can be ‘unconfigured’ by the user since he/she has administrative privileges.

Stop the use of SharePoint Designer completely in a single Site Collection this way:

In the Site Settings menu, select the Site Collections Site Settings

Site Settings 1x

Select SharePoint Designer Settings

Site Settings 2x

Deselect Enable SharePoint Designer to stop its use completely. Or, if you rather let the users do some things but not all, select the minor options as you choose.

Site Settings 3x

Hit OK and you are safe!

3. Educate your users

This is actually not a bad idea, depending on the type of users and the kind of business you are and the size and so on, this can be the very best way, but it can also be the hardest, the most expensive and the least secure way.
My recommendation, do keep this in mind. It can be a good adea to put some trust in your users and give them some responsibility, sometimes…
How to do this step, that is not my area of expertese, but there are others who know this. If you are a small organization, use email! Or Office 365 Video?

With that, we are done for this time.

References and Credits

Organize your Office 365 with the new app launcher
http://blogs.office.com/2014/10/16/organize-office-365-new-app-launcher-2/

Introducing Office 365 Video
http://blogs.office.com/2014/11/18/introducing-office-365-video/

 

Credits & many thanks to

Always, Mattias Gutke, now at Xperta

My excellent colleges/coworkers at Xperta! All of you! My team, Johanna, Oscar, Micke and again, Mattias!

 

SP2013logo

_________________________________________________________

Enjoy!

Regards

Twitter | Technet Profile | LinkedIn